> ## Documentation Index
> Fetch the complete documentation index at: https://help.sarraf.net/llms.txt
> Use this file to discover all available pages before exploring further.

# Making a purchase

> Open Make a purchase from the product's action menu, enter the quantity, cost and payment information, then save.

> [!NOTE]
>
> This translation is awaiting language review. Application screenshots and interface labels are in Turkish. The downloadable PDF is also in Turkish.

This page explains a purchase started by choosing **Make a purchase (Alış yap)** from a product's action menu in **Products and purchases (Ürünler ve Alışlar)**. In the first five steps, continue with the product whose menu you opened, without clicking **New product (Yeni ürün)** or **Existing stock records (Mevcut stok kartları)**. Alternative paths opened by those buttons, and receiving a consignment by changing the transaction type, are described separately later on this page. Click the images to enlarge them.

## 1. Opening Make a purchase from the product's action menu

1. Open **Products and purchases (Ürünler ve Alışlar)** in the left menu and find the relevant product in the **Products (Ürünler)** list.
2. Click the **three-dot (…)** button at the far right of the product row.
3. Choose **Make a purchase (Alış yap)** from the action menu.
4. Check the product name and record in the form that opens. Confirm that the transaction type is **Make a purchase (Alış yap)**. Complete the quantity and piece information for the selected product without clicking **New product (Yeni ürün)** or **Existing stock records (Mevcut stok kartları)**.

![Make a purchase option in a product row's action menu](https://mintcdn.com/sarraf-e-ticaret/_IY92kWRUeHzUAA5/images/ekranlar/urun-islem-menusu-oklu.png?fit=max\&auto=format\&n=_IY92kWRUeHzUAA5\&q=85\&s=f4dd7ccbf16170061e5f866d75a47076)

[Open the full-size image](/images/ekranlar/urun-islem-menusu-oklu.png)

> [!NOTE]
>
> The form is titled **New entry (Yeni giriş)** in the screenshot below. The starting point described here is **Make a purchase (Alış yap)** in an existing product's action menu. Check that the correct product is selected in the form.

![Purchase form with Make a purchase as the transaction type and an existing product selected](https://mintcdn.com/sarraf-e-ticaret/s0G39AzFdLMBK0-9/images/ekranlar/009-alis-turunu-secme.png?fit=max\&auto=format\&n=s0G39AzFdLMBK0-9\&q=85\&s=5ac82e03c4166b5e8e61fc2f305f4698)

[Open the full-size image](/images/ekranlar/009-alis-turunu-secme.png)

## 2. Purchase quantity and piece information

1. In **Quantity (Adet)**, enter how many pieces of this product to purchase. You can search for and select a record in **Supplier (Tedarikçi)**. The on-screen explanation says that a purchase can also be made without selecting a supplier; the remaining debt can be matched later.
2. In **Piece barcodes (Parça barkodları)**, enter or scan a different barcode for each piece. **RFID EPC** is optional.
3. Enter the barcode manually or use the camera icon. Open **Piece-specific information (Parçaya özel bilgiler)** if needed.
4. Check the required piece information and continue to the cost section.

> [!NOTE]
>
> The camera scans barcodes. RFID information is obtained with a suitable reader or entered manually.

![SARRAF — Purchase quantity and piece information screen](https://mintcdn.com/sarraf-e-ticaret/s0G39AzFdLMBK0-9/images/ekranlar/010-alis-adedi-ve-parca-bilgileri.png?fit=max\&auto=format\&n=s0G39AzFdLMBK0-9\&q=85\&s=7500258fe1ed2319a1968cb833361363)

[Open the full-size image](/images/ekranlar/010-alis-adedi-ve-parca-bilgileri.png)

### Piece-specific information

Click **Piece-specific information (Parçaya özel bilgiler)** below the piece whose barcode you entered. Use this area only when that piece requires different supplier or cost information.

1. If **Use the general supplier (Genel tedarikçiyi kullan)** is selected under **Supplier (Tedarikçi)**, the purchase's general supplier is used. Select a different supplier here if needed for this piece.
2. Select **Enter a custom cost (Özel maliyet gir)** if the piece has a different cost.
3. Enter the piece-specific values in **Fine gold price (Has altın fiyatı (TL/g))** and **Grams (Gram)**. Fields left empty use the shared cost information for this purchase.
4. Keep **Use purchase information (Alış bilgilerini kullan)** selected when continuing with the shared purchase information. Check the fields that open when making changes for a particular piece.
5. Enter the piece's **Consumables cost (Sarf gideri (TL))**, if any. Check the other pieces, then continue to **Cost specific to this purchase (Bu alışa özel maliyet)**.

> [!NOTE]
>
> The cost in **Piece-specific information (Parçaya özel bilgiler)** affects only that piece. The following **Cost specific to this purchase (Bu alışa özel maliyet)** section sets the shared cost of the purchase. These values do not change the product's shared selling price.

![Piece-specific supplier, fine gold price, grams and consumables cost](https://mintcdn.com/sarraf-e-ticaret/2n-3M-H8q5biH1Nr/images/ekranlar/alis-parcaya-ozel-bilgiler.png?fit=max\&auto=format\&n=2n-3M-H8q5biH1Nr\&q=85\&s=2c684ce527b5648cf64bba540edc53a6)

[Open the full-size image](/images/ekranlar/alis-parcaya-ozel-bilgiler.png)

## 3. Cost specific to this purchase

1. Open **Cost specific to this purchase (Bu alışa özel maliyet)**.
2. Check the gold fineness and weight in grams that apply to this purchase.
3. Select the purchase workmanship difference method and enter its value.
4. Add any consumables cost and check the calculated cost.

> [!NOTE]
>
> Changing the cost of this purchase does not change the product's shared selling price.

![SARRAF — Cost specific to this purchase screen](https://mintcdn.com/sarraf-e-ticaret/s0G39AzFdLMBK0-9/images/ekranlar/011-bu-alisa-ozel-maliyet.png?fit=max\&auto=format\&n=s0G39AzFdLMBK0-9\&q=85\&s=bc0c982ff2e872e214d8b41b328deede)

[Open the full-size image](/images/ekranlar/011-bu-alisa-ozel-maliyet.png)

## 4. Purchase payment and remaining debt

1. Select the currency in which to track the remaining debt.
2. If making a payment, enter the cash account, payment unit and amount under **Add payment (Ödeme ekle)**.
3. Add payment rows if there is more than one payment.
4. Check the amount paid and the remaining debt to the supplier.

> [!NOTE]
>
> The debt unit and payment unit may differ; verify the calculations and totals on screen.

![SARRAF — Purchase payment and remaining debt screen](https://mintcdn.com/sarraf-e-ticaret/s0G39AzFdLMBK0-9/images/ekranlar/012-alis-odemesi-ve-kalan-borc.png?fit=max\&auto=format\&n=s0G39AzFdLMBK0-9\&q=85\&s=4faf1df0de76a74c1e07f16ab9fb4ed2)

[Open the full-size image](/images/ekranlar/012-alis-odemesi-ve-kalan-borc.png)

## 5. Checking and saving the purchase

1. Enter an explanation of the transaction in **Note (Not)**.
2. Compare current stock with the stock quantity after the transaction.
3. Check the total cost, payment and remaining debt in the purchase and payment summary.
4. If correct, click **Save purchase (Alışı kaydet)**.

![SARRAF — Checking and saving the purchase screen](https://mintcdn.com/sarraf-e-ticaret/s0G39AzFdLMBK0-9/images/ekranlar/013-alisi-kontrol-edip-kaydetme.png?fit=max\&auto=format\&n=s0G39AzFdLMBK0-9\&q=85\&s=28afd3db998e995b300938385ec3c49f)

[Open the full-size image](/images/ekranlar/013-alisi-kontrol-edip-kaydetme.png)

## Alternative path: New product button

The flow above continues with the selected product. If you click **New product (Yeni ürün)** on the **Make a purchase (Alış yap)** screen instead, the product record form below opens. Use this path when you need a new product record.

### Product properties and purchase workmanship

1. Select **Gold fineness (Ayar)** and enter the weight of one physical piece in grams in **Product weight (Ürün gramı)**.
2. Optionally complete **Product name (Ürün adı)** and **Category (Kategori)**. If the name is empty, a name is generated from the gold fineness and weight.
3. Choose the appropriate method under **Purchase workmanship charge (Alış işçiliği)**:
   * **No workmanship charge (İşçilik yok):** Uses only the gold value and any consumables cost.
   * **Additional per mille (Ek milyem):** Purchase workmanship added to the gold fineness.
   * **Percentage (Yüzde (%)):** Workmanship calculated as a percentage of the gold value.
   * **Fixed amount (Sabit TL):** A fixed amount added to the purchase of one piece.
4. Complete the fields opened by your chosen method. If applicable, enter the total cost of stones, findings, packaging or similar items for one piece in **Consumables cost (Sarf gideri (TL))**.
5. Check gold fineness, weight and product name in **Product card preview (Ürün kartı önizlemesi)** on the right.

![New product: properties, purchase workmanship and consumables cost](https://mintcdn.com/sarraf-e-ticaret/2n-3M-H8q5biH1Nr/images/ekranlar/alis-yeni-urun-ozellikleri.png?fit=max\&auto=format\&n=2n-3M-H8q5biH1Nr\&q=85\&s=297dc36c8b6f8378dd6a9ca7518f5ae6)

[Open the full-size image](/images/ekranlar/alis-yeni-urun-ozellikleri.png)

### Completing Sales and images and saving the product record

1. Open **Sales and images (Satış ve görseller)** and check **Sales channel (Satış kanalı)** and **Withdrawal condition (Cayma koşulu)**.
2. Optionally enter a **Product link (Ürün bağlantısı)**. It is generated automatically if left empty.
3. Complete **Short description (Kısa açıklama)** and **Description (Açıklama)**. In **Tags (Etiketler)**, enter up to 20 tags separated by commas.
4. Add photos using **Select images (Görselleri seç)**. JPG, PNG and WebP are supported; each image can be up to 15 MB. You can select multiple files and choose a cover image.
5. Check the preview and click **Save (Kaydet)**.

![New product: sales channel, descriptions, tags and image upload](https://mintcdn.com/sarraf-e-ticaret/2n-3M-H8q5biH1Nr/images/ekranlar/alis-yeni-urun-gorselleri.png?fit=max\&auto=format\&n=2n-3M-H8q5biH1Nr\&q=85\&s=1a670cea9f821bfb6d723a4fb02e6018)

[Open the full-size image](/images/ekranlar/alis-yeni-urun-gorselleri.png)

> [!NOTE]
>
> **Save (Kaydet)** here creates only the product record; it does not complete the purchase. After saving, start a stock or purchase transaction from the product record and complete its quantity, cost and payment information.

See [Editing product information](/en/urun-stok-alis/urun-bilgilerini-duzenleme) for field details.

## Alternative path: Existing stock records button

When you click **Existing stock records (Mevcut stok kartları)** on the **Make a purchase (Alış yap)** screen and select a record, the step-by-step **Stock operations (Stok işlemleri)** screen opens as shown below. This path proceeds separately from the direct form described in the first five steps above.

Check the product name and code. Follow the on-screen instructions in this order:

1. **Supplier (Tedarikçi):** Complete the supplier information for the purchase.
2. **Quantity / grams (Miktar / gram):** Enter the number of pieces or weight in grams requested by the screen. In the image, **Quantity in pieces (Miktar (adet))** is open for stock tracked by count.
3. **Purchase cost (Alış maliyeti):** Complete the cost information for this purchase and check the calculated amount.
4. **Payment (Ödeme):** Check the payment made and any remaining debt.
5. **Review (Kontrol):** Review the product, quantity, cost, payment and effect on stock, then finish using the on-screen save or confirmation action.

After completing each step, click **Continue (Devam et)**. Use **Back (Geri)** to correct information. In the image, the supplier step is complete and the quantity step is open; complete the later steps by following the on-screen guidance.

![Purchase using existing stock records: quantity entry and subsequent steps](https://mintcdn.com/sarraf-e-ticaret/2n-3M-H8q5biH1Nr/images/ekranlar/alis-mevcut-stok-adimlari.png?fit=max\&auto=format\&n=2n-3M-H8q5biH1Nr\&q=85\&s=d86c0d87098cf4e8456c687b8400c1b9)

[Open the full-size image](/images/ekranlar/alis-mevcut-stok-adimlari.png)

## Alternative transaction: Receiving a consignment

In the same form, open **Transaction type (İşlem türü)** and select **Consignment (Konsinye)** instead of **Make a purchase (Alış yap)**. The form changes to let you enter the consigned product's information and the amount agreed with the supplier. The final button becomes **Receive consignment (Konsinye al)**.

### 1. Product, quantity and piece information

1. Check that the correct product is selected in **Product (Ürün)**.
2. Check **Stock tracking (Stok takibi)**. **Individual product (Tekil ürün)** is selected in the image; the barcode instructions below apply to this choice.
3. Enter the consignment quantity in **Quantity (Adet)**, then search for and select the consignor in **Supplier (Tedarikçi)**.
4. In **Piece barcodes (Parça barkodları)**, scan or enter a different barcode for each piece. You can also use the camera icon beside the barcode field.
5. Enter **RFID EPC** information if available; this field is optional.

![Form with Consignment selected as transaction type, showing the product, individual-product stock tracking, New product button and piece information](https://mintcdn.com/sarraf-e-ticaret/5ewvjSLQdsN2a52e/images/ekranlar/alis-konsinye-urun-ve-parcalar.png?fit=max\&auto=format\&n=5ewvjSLQdsN2a52e\&q=85\&s=76f39c0b9a00229d83eabb3f6a450081)

[Open the full-size image](/images/ekranlar/alis-konsinye-urun-ve-parcalar.png)

### 2. Creating a new product with Consignment selected

If you need a new record for the consigned product, select **Consignment (Konsinye)**, then click **New product (Yeni ürün)** beside it. The product form is the same as the one in **Alternative path: New product button** earlier on this page.

Complete gold fineness, weight, optional product name and category, purchase workmanship, consumables cost, sales information and images in the same order, then save the product record. Return to the consignment form, check the product and **Consignment (Konsinye)** transaction type, then complete quantity, supplier, barcode and agreed amount.

> [!NOTE]
>
> **Save (Kaydet)** in the new product form saves the product record. To complete receiving the consignment, also click **Receive consignment (Konsinye al)** at the end of the consignment form.

### 3. Setting the amount payable to the supplier

Scroll down to **Amount payable to the consignor (Konsinye verene ödenecek bedel)** and enter the amount agreed with the supplier.

1. Select its unit in **Payment unit (Ödeme birimi)**. **TRY** is selected in the image.
2. Enter the agreed amount in **Amount (Miktar)**. This is a value in the selected unit, not the number of product pieces.
3. In **What is this amount for? (Bu bedel ne için?)**, check the quantity covered by the amount. **Per piece (Her 1 adet için)** is selected in the image; with this selection, the entered amount applies to one piece.
4. Use **Add amount (Bedel ekle)** if your agreement has additional amount rows. Remove an incorrect row with the **trash** icon on its right.
5. Enter a short transaction note in **Reason (Gerekçe)**.

For example, selecting **TRY**, **1.000** and **Per piece (Her 1 adet için)** means an agreed amount of 1.000 TL for one piece. Make sure the entered amount and selected scope match your agreement.

![Amounts payable to the consignor, Add amount, Reason, transaction summary and Receive consignment button](https://mintcdn.com/sarraf-e-ticaret/5ewvjSLQdsN2a52e/images/ekranlar/alis-konsinye-bedel-ve-kayit.png?fit=max\&auto=format\&n=5ewvjSLQdsN2a52e\&q=85\&s=bcdef53f0b35eafe9c37c96ae4cff04f)

[Open the full-size image](/images/ekranlar/alis-konsinye-bedel-ve-kayit.png)

### 4. Checking the summary and completing receipt of the consignment

Check the quantity and transaction location in **Transaction summary (İşlem özeti)**. If the product, supplier, piece barcodes and agreed amount are correct, click **Receive consignment (Konsinye al)** at the bottom right and check the on-screen result.

> [!NOTE]
>
> According to the on-screen summary, receiving a consignment does not create a debt or cash account movement. The quantity sold incurs debt at the agreed amount. The amount entered here must therefore not be treated as a payment made at delivery.

[All topics in Products, stock and purchases](/en/urun-stok-alis/genel-bakis)


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