> ## Documentation Index > Fetch the complete documentation index at: https://help.sarraf.net/llms.txt > Use this file to discover all available pages before exploring further. # Purchase and consignment tracking > Track purchase records, consigned products on hand, personal accounts, and payment or offset transactions. > [!NOTE] > > This translation is awaiting language review. Application screenshots and interface labels are in Turkish. The downloadable PDF is also in Turkish. After a purchase or consignment receipt, use this section to track the products received, remaining stock, and related accounts. [Making a purchase](/en/urun-stok-alis/alis-yapma.md) explains how to start a new entry; this page covers tracking existing records. ## 1. Open the Purchase and Consignment Tracking list 1. Open **Products and Purchases (Ürünler ve Alışlar)** in the left menu, then switch to **Purchase and Consignment Tracking (Alış ve Konsinye Takibi)**. 2. Search by product name, barcode, or RFID. Use **Filters (Filtreler)** to narrow the list and **Refresh (Yenile)** to update it. 3. Check the transaction type, status, and supplier in the relevant row. Compare the quantities under **Received (Teslim alınan)**, **Remaining stock (Kalan stok)**, and **Return (İade)**. 4. Review **Purchase cost (Alış maliyeti)** and **Debt / credit (Borç / alacak)**. **Purchase details (Alış ayrıntısı)** opens the entry details, while **Open account (Hesabı aç)** opens the relevant person's account. **New entry (Yeni giriş)** starts another transaction. > [!NOTE] > > **No products left in stock (Stokta ürün kalmadı)** does not mean the account is settled. In the screenshot, remaining stock is zero but **Price pending (1 için bedel bekleniyor)** appears: the amount due for a sale has not yet been determined. ![Purchase and Consignment Tracking list with two consignment records and Open account links](https://mintcdn.com/sarraf-e-ticaret/W_gaZDg5J9XjochD/images/ekranlar/alis-konsinye-takip-listesi.png?fit=max\&auto=format\&n=W_gaZDg5J9XjochD\&q=85\&s=3ab272d8ef9bf6cb8c6d1fc0a43d7126) Purchase and Consignment Tracking: received quantities, remaining stock, returns, and account details [Open the full-size image](/images/ekranlar/alis-konsinye-takip-listesi.png) ## 2. Review the consignment product details On the relevant consignment record in the tracking list, click **Purchase details (Alış ayrıntısı)**. The **Consignment details (Konsinye ayrıntısı)** window opens over the product card. 1. Read the **On hand (Eldeki)**, **Sold (Satılan)**, and **Returned (İade edilen)** counts separately. The screenshot shows 1 piece on hand, 0 sold, and 0 returned. 2. **Supplier balance (Tedarikçi bakiyesi)** shows the current finalized payable or receivable balance. **No finalized balance (Kesinleşmiş bakiye yok)** does not mean that the **Amount payable to supplier (Tedarikçiye ödenecek bedel)** is missing: the recorded amount is **134 TRY / unit**. Receiving goods on consignment alone does not create a payment or a finalized debt; the amount for a sold piece is posted to the supplier account. 3. **Add amount (Bedel ekle)** opens a form for setting the payment currency, amount, and number of pieces to which it applies. This button does not pay the supplier. 4. The **Product (Ürün)** link opens the product card. Send pieces to a store and change their shared sale price from the product card. 5. Under **Pieces (Parçalar)**, check each barcode, stock location, and piece status. **Return pieces (Parçaları iade et)** opens a supplier return form for selected pieces that are still in stock; check the selection and reason before saving. 6. Expand **Consignment movements (Konsinye hareketleri)** to review movements for this record, if any. **No consignment movements yet (Henüz konsinye hareketi yok)** means there are no movements to list here. ![Consignment details window showing On hand, Sold, Returned, Supplier balance, Amount payable to supplier, Pieces, and Consignment movements](https://mintcdn.com/sarraf-e-ticaret/c1wjYTihr_WFEQki/images/ekranlar/konsinye-urun-ayrintisi.png?fit=max\&auto=format\&n=c1wjYTihr_WFEQki\&q=85\&s=127c2bb346fef9d6d2fe5ee10fb1511e) Consignment product details: quantities, supplier amount, pieces, and movements [Open the full-size image](/images/ekranlar/konsinye-urun-ayrintisi.png) ## 3. Open consignment accounts and view products on hand Click **Consignment accounts and history (Konsinye hesapları ve geçmiş)** above the list. The **Consignment and account (Konsinye ve hesap)** area contains **Products on hand (Eldeki ürünler)**, **Personal accounts (Kişi hesapları)**, and **History (Geçmiş)** tabs. * Under **Products on hand (Eldeki ürünler)**, examine the consigned products still held. Search by product, person, or reference, or use **Filters (Filtreler)**. * If **No consigned products in this view (Bu görünümde konsinye ürün yok)** appears, there are no products to list in the current view. Check the search and filters as well. * Use **New delivery (Yeni teslimat)** to start another delivery. Use **Purchase and Consignment Tracking (Alış ve Konsinye Takibi)** above to return to the tracking list. ![Products on hand tab, search field, and New delivery button](https://mintcdn.com/sarraf-e-ticaret/W_gaZDg5J9XjochD/images/ekranlar/konsinye-eldeki-urunler.png?fit=max\&auto=format\&n=W_gaZDg5J9XjochD\&q=85\&s=ab4e6638721386f42b44fe8a54599931) Products on hand tab in Consignment and account [Open the full-size image](/images/ekranlar/konsinye-eldeki-urunler.png) ## 4. Review personal accounts Switch to **Personal accounts (Kişi hesapları)**. Each consignor has **Original balances (Özgün bakiyeler)**, **Pending (Bekleyen)**, and **Products on hand (Eldeki ürün)** information. **Original balances (Özgün bakiyeler)** are balances held in their original asset units. Read **No settled balance (Kesinleşmiş bakiye yok)** together with the explanation below it: in the screenshot, one sale has no determined price yet, so **Pending amount (1 bedel)** appears under **Pending (Bekleyen)**. Click **Open account (Hesabı aç)** in the relevant row for details. ![Consignors' personal accounts and Open account links](https://mintcdn.com/sarraf-e-ticaret/W_gaZDg5J9XjochD/images/ekranlar/konsinye-kisi-hesaplari.png?fit=max\&auto=format\&n=W_gaZDg5J9XjochD\&q=85\&s=bfa7082a4b9aa55b955dfe4938d33efe) Personal accounts: balances, sales awaiting a price, and products on hand [Open the full-size image](/images/ekranlar/konsinye-kisi-hesaplari.png) ## 5. Review historical records Under **History (Geçmiş)**, follow recorded transactions such as deliveries and sales. Compare **Transaction (İşlem)**, **Person (Kişi)**, **Account effect (Hesap etkisi)**, and **Date (Tarih)** in each row. Use search and filters to find a record. The screenshot shows **Received (Teslim alındı)** and **Sale (Satış)** records. Do not treat a dash under **Account effect (Hesap etkisi)** as a payment amount; check the amount and balance in the relevant personal account. ![History tab showing transaction type, person, account effect, and date columns](https://mintcdn.com/sarraf-e-ticaret/W_gaZDg5J9XjochD/images/ekranlar/konsinye-hesap-gecmisi.png?fit=max\&auto=format\&n=W_gaZDg5J9XjochD\&q=85\&s=db36fd91f8f70f3970b2a64c36d05791) Delivery and sale records in consignment history [Open the full-size image](/images/ekranlar/konsinye-hesap-gecmisi.png) ## 6. View personal account details with Open account **Open account (Hesabı aç)** opens the selected person's account page. 1. Check the **Balance (Bakiye)** and **Sale awaiting a price (Bedeli bekleyen satış)** cards at the top. Balances are held separately in their original asset units. 2. Under **Products on hand (Eldeki ürünler)**, review products held for this person. 3. In **Account movements (Hesap hareketleri)**, check the transaction, account effect, description, and date. 4. To record a payment or offset, click **Make payment / offset (Ödeme / mahsup yap)** at the top right. ![Personal account details and Make payment / offset button](https://mintcdn.com/sarraf-e-ticaret/W_gaZDg5J9XjochD/images/ekranlar/konsinye-kisi-hesabi-ayrintisi.png?fit=max\&auto=format\&n=W_gaZDg5J9XjochD\&q=85\&s=201ac3dcd48f2348eb9fe1a7c9e5837d) Balance, pending sales, and movements in a personal account [Open the full-size image](/images/ekranlar/konsinye-kisi-hesabi-ayrintisi.png) ## 7. Record a payment or offset In this form, enter **what you actually gave** separately from **how much of which balance in the person's account you are settling**. 1. Select **Branch (Şube)** under **Transaction information (İşlem bilgisi)**; add a **Description (Açıklama)** if needed. 2. Under **What was actually given (Gerçekte verilenler)**, choose **Cash / bank (Nakit / banka)**, **Stock product (Stok ürünü)**, or **Other (Diğer)** according to the transaction. Enter the money, company-owned stock product, or other consideration actually given. 3. Under **Settled in the personal account (Kişi hesabında kapatılanlar)**, click **Add balance component (Bakiye bileşeni ekle)**. Specify how much to deduct and from which balance unit. 4. Use **Preview (Önizle)** at the bottom to check the information. If what was given and the balance to settle are correct, click **Save settlement (Hesaplaşmayı kaydet)**. > [!NOTE] > > No exchange rate is applied automatically when you pay with a different asset. For example, if you give TL to settle a balance in another unit, enter the TL given and the balance amount to close separately according to your agreement. ![Branch and description fields, What was actually given, and Settled in the personal account sections](https://mintcdn.com/sarraf-e-ticaret/W_gaZDg5J9XjochD/images/ekranlar/konsinye-odeme-mahsup-formu.png?fit=max\&auto=format\&n=W_gaZDg5J9XjochD\&q=85\&s=b5a9ffaf05130943e0aa64ec08e784be) Transaction details, what was given, and balances settled in the payment / offset form [Open the full-size image](/images/ekranlar/konsinye-odeme-mahsup-formu.png) [All topics in Products, stock and purchases](/en/urun-stok-alis/genel-bakis) This documentation is built and hosted on [Mintlify](https://mintlify.com), a developer documentation platform.